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VIC Conveyancing Property Certificates FAQ

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Table of contents

What certificates can be ordered through Property Certificates?

The following certificates are available through Property Certificates:

  • Annexure A
  • Building Approval (Priority) 326 (1)
  • Building Approval (Priority) 326 (2)
  • Building Approval (Priority) 326 (1)(2)
  • Building Approval 326 (1)
  • Building Approval 326 (2)
  • Building Approval 326 (1)(2)
  • Copy of Plan
  • Copy of Title
  • Electronic Instrument
  • Encumbrance Plan
  • Extract of Priority Sites Register
  • Flood Level
  • Heritage Certificate (Sec 50)
  • Heritage Certificate (Sec 50) - Urgent
  • History Search
  • Imaged Cancelled Title
  • Instrument Search
  • Land Index Search
  • Land Information Certificate
  • Land Information Certificate (Priority)
  • Land Tax Certificate
  • Owners Corporation Basic Report
  • Owners Corporation Premium Report
  • Planning Certificate
  • Planning Certificate (Priority)
  • Planning Certificate Express
  • Property Transaction Alert (3 months)
  • Property Transaction Alert (6 months)
  • Property Transaction Alert (12 months)
  • Register Search Statement (Title)
  • Section 151 Certificate from Owners Corporation
  • Section 151 Certificate from Owners Corporation (Priority)
  • Sewers and Drains Plan
  • Special Meter Reading
  • VicRoads Certificate
  • VicRoads Survey Field Notes
  • VicRoads Survey Plan Diagram
  • Water Information (Priority)
  • Water Information and Special Meter Reading
  • Water Information Statement
  • Water Share Record

What search criteria should I use to order a Property Certificate?

Search Type Valid Criteria
Lot on Plan Lot Number (up to three digits)
Plan Type (two alpha characters)
Plan Number (up to five digits)

Example: 123 PS12345
Volume/Folio Number Volume Number (one to five digits)
Forward Slash (/)
Folio Number (three digits)

Example: 13245/123
Street Address Unit/Flat Number (where applicable)
Street Number
Street Name
Street Type
Suburb/Town/Locality
Postcode

Example: 123 Smith Street Melbourne 3000
Council Property Number Council Property Number
Municipality

Example: 1234567890
Standard Parcel Identifier Lot Number (up to three digits)
Backslash (\)
Plan Type
Plan Number (up to five digits)

Example: 123\PS12345

OR

Plan Type
Plan Number (up to six digits)

Example: CP123456
Crown Allotment Crown Allotment Number
Section Number
Parish or Township

Example: 12B L1 Township of Beechworth

Please Note: If you do not supply a Title Reference, the provider may complete an additional Land Index search on your behalf. Where this occurs you may be charged a Land Index Search surcharge. This information will be displayed at the time of selecting a certificate to order.

If a Special Water Meter Reading is required, you must enter the desired date of the reading.

Are there any additional criteria required to retrieve a Land Tax Certificate?

When ordering a Land Tax Certificate additional details will be required. The details required include the Reason for Application, Settlement Date, Vendor Details and Purchaser Details. If you do not have the Vendor Details you can obtain them from an online VIC Lands Title Search.

Can I confirm property details on a map?

Using the “View and Confirm on map” facility on the Confirm Property screen, you can verify the property that you have specified. The map will display your selected property, which will be highlighted, along with a diagram of any surrounding properties. The selected property can be changed by clicking an alternate address on the map. The details of the new address can then be confirmed on the Confirm Property screen.

What determines which Property Certificates are available for a property?

The information available for a given property is determined by the Town, Suburb or Locality in which it is situated. Based on the information you have entered, the available certificate list is displayed. In the event of multiple authorities being listed for a certificate type, you will be required to identify which authority applies to your property.

What is a Certificate Warning?

A Property Certificate may have a warning associated with its use. This is usually displayed in the certificate list by a red exclamation icon next to the certificate name. After selecting a certificate with an associated warning, a Certificate Warning dialogue box will be displayed. Clicking the OK button acknowledges that you have read and accept the warning, and will allow your order to continue with the inclusion of that certificate.

Is there a reduced delivery fee when ordering multiple certificates?

After seven chargeable certificates have been ordered, any additional certificates will incur no delivery fee. For more information please visit the Fees page.

Can my order be saved and finished at a later time?

Your order can be saved and finished at a later time by using the “Save, Finish Later” button. After selecting this button, your order will be saved in the Confirm Inbox with the status set to SAVED. You can resume a saved order by selecting it from the Confirm Inbox.

How long are saved orders stored?

Orders that are saved to be finished later are available for seven days from the Confirm Inbox. After this time the SAVED order status will change to EXPIRED and the data will need to be resubmitted if you wish to perform the order again.

Please Note: All orders with a SAVED status will automatically change to EXPIRED in the Confirm Inbox at midnight on 30 June of every year.

How long should it take for results to be returned?

For a full list of turnaround times from each authority, please see VIC Conveyancing Turnaround Times.

How will my results be returned?

Results will be returned using the delivery method you specified in your Delivery Profile. The two delivery options available are email and fax.

Where are results stored?

Results are stored in the Confirm Inbox for up to 90 days.

How do I view the results?

Electronically-returned results are in PDF format.

Adobe Acrobat© Reader™ (please see Confirm Software Downloads) is required to view pdf files.