Main site navigation

Tasmanian Lands FAQ

Click here for Main FAQ Help Menu


Table of contents


What is a Tasmanian Lands Search?

All Confirm clients can access Tasmanian land information, including land titles, plans, Torrens scanned dealings, unregistered dealings and property reports, via our online system.


What documents can I order?

The documents available will change depending on the property that has been identified.

Below is a list of documents that may be available for a particular property, including descriptions of the documents and result samples.

Adjusted Values Report

Adjustment Factors are used to adjust the levels of value of all property in a particular locality and valuation classification. This enables both the land tax and council rates for a property to more closely reflect its current market value in the interim years between an official statutory revaluation.

You might want to identify the Adjustment Factors for a property for an indication of whether rates and water bills might increase or decrease, for a rental property when reviewing the rent, or if purchasing a property.

View a sample Adjusted Values Report (PDF)

Council Certificate

Council approval of a sealed plan, and restrictions in local authority services.

A Council Certificate may show any restriction in a local authority’s ability to provide the lots shown on the plan with a connection to a water supply or sewerage system. The Council Certificate is sealed by Council, and often signed by members of Council, the solicitor and the surveyor to act for the owner.

A copy of a Council Certificate may be useful when considering the purchase of a property that is part of a subdivision, in order to check whether a local authority has declared that it cannot provide a sewerage or water connection to the property.

View a sample Council Certificate result (PDF)

Change of By Laws

Registered Change of By-Laws for a Strata Scheme.

The body corporate of a strata scheme can make its own by-laws, which cover the management of the common property (e.g. requiring occupiers and visitors to park in a designated area), and the use and enjoyment of the lots and common property (e.g. allowing one small dog only per lot). The body corporate can also make a change of by-laws. The body corporate lodges By-Laws and Change of By-Laws documents with the Land Titles Office (LTO) for registration.

Not all strata titles will have a Change of By-Laws document available.

View a sample Change of By Laws result (PDF)

Folio Text

Information about the current ownership of a parcel of land (commonly referred to as a Certificate of Title, or Folio of the Register).

The Folio Text includes the Volume and Folio number unique to the title, the edition, the date that edition of the title was issued, a description of the land, the current registered owner’s name, any interests registered against the land (e.g. mortgages, caveats or easements), and any unregistered dealings.

The Folio Text and Folio Plan together provide a copy of a title search. You might need a current title search when you require proof of land ownership, you are seeking planning or building approval, or if you are interested in buying a property.

View a sample Folio Text result (PDF)

Folio Plan

Diagram of the land, usually illustrating the size and shape of the property, and the boundaries in relation to adjoining properties.

The Folio Plan supports the Folio Text. The Folio Plan will include information about whether the land was surveyed, if the plan was compiled from other plans, or whether the diagram is a sketch by way of illustration only. The plan will have a registered number and lot numbers, and will usually show land areas and scale. The plan may show boundary lengths and bearings, and easements are usually marked on the plan.

The Folio Plan for a strata scheme (e.g. units/apartments) will also include the lot areas, name and address of the body corporate, and general unit entitlements. The common property will also be illustrated.

The Folio Text and Folio Plan together provide a copy of a title search. You might need a current title search when you require proof of land ownership, you are seeking planning or building approval, or if you are interested in buying a property.

View a sample Folio Plan result (PDF)

Plan Related Searches

A range of miscellaneous documents, usually related to the survey plan. Plan-related documents may include amendments to survey notes, and correspondence between the Land Titles Office and interested parties regarding the plan.

View a sample Plan Related Searches result (PDF)

Property Report

Information about a property, including its address, owner name, improvements on the land, and the two most recent sales and government valuations (where applicable).

A Property Report includes the Property ID number and property address, municipality, rate payers, title number and current owner/s. Improvements on the land are noted, including the type and area of improvement/s, the construction year of the main building, roof and wall materials and land area.

The two most recent sales (from July 1982 onwards) and the two most recent government valuations are detailed. A Property Report may also include a basic map which depicts the property and surrounding properties.

A Property Report may be useful if you are looking to purchase property and would like to check the age, size, and construction materials of the building, the land area, and the last government valuation and sale price for the property.

View a sample Property Report (PDF)

Schedule of Easements

Information about the easements and covenants which affect a title.

A Schedule of Easements is a document which sets out any easements or covenants that affect the titles of a property. These might include a drainage easement, pipeline easement, power supply easement, right of carriageway or footway, restrictive covenant or fencing covenant.

Not all titles will have a Schedule of Easements. Some easements are described in the second schedule of the Folio Text, and some titles aren’t affected by any easements.

A copy of a Schedule of Easements may be useful if considering purchasing a property, as it may provide information about access to the land, and any restrictions on the use of the land.

View a sample Schedule of Easements result (PDF)

Survey Notes

Information about the survey of the land, and the legal boundaries and dimensions of a property.

Survey Notes are registered documents which accompany a survey plan. The Survey Notes will vary depending on the age of the survey, but will contain the areas, bearings and distances for individual lots, and may include the surveyor’s name, date of survey, calculations, observations and notes by the surveyor. Survey Notes can also include details of where boundaries have been resurveyed (these are known as re-marks).

A copy of the Survey Notes for a title may be useful if you are interested in the history of the land. Sometimes the Survey Notes document the age of fences and buildings, and record other items on the land. A title will only have Survey Notes available if the land was surveyed.

View a sample Survey Notes result (PDF)

Unregistered Dealings Long Report

Report detailing any unregistered dealings on a title.

The report includes the title reference, dealing number, a full description of the dealing/s, the lodging party and the date the dealing was lodged with the Land Titles Office (LTO). An Unregistered Dealings Report is also known as a ‘check search’ in other states.

An Unregistered Dealings Long Report may be useful to view the details of any dealings that have been recently lodged with the LTO, and are yet to be registered on a certificate of title. Not all titles will have an Unregistered Dealings Long Report document available.

View a sample Unregistered Dealings Long Report (PDF)

Unregistered Dealings Short Report

Report detailing any unregistered and recently registered dealings on a title.

The report details any dealings registered on a certificate of title in the last 90 days, and any dealings yet to be registered on a certificate of title. Details include the title reference, the date the dealing was lodged, the type of dealing (e.g. mortgage, priority notice, transfer), instrument number, and the date the dealing was registered (if applicable). An Unregistered Dealings Report is also known as a ‘check search’ in other states.

An Unregistered Dealings Short Report may be useful to check whether any dealings have recently been lodged with the Land Titles Office (LTO), or registered on a title. Not all titles will have an Unregistered Dealings Short Report document available.

View a sample Unregistered Dealings Short Report (PDF)

Torrens Scanned Dealings

Scanned copies of dealings registered against a certificate of title under the Land Titles Act 1980 (sometimes referred to as a Torrens title).

A Torrens dealing could include a transfer, mortgage, easement or caveat, or an instrument such as a covenant. This search is available for dealings registered from 13 May 1991 onwards. You may need to purchase the Folio Text for a title to identify the relevant dealing number.

A copy of a Torrens Scanned Dealing may be useful to find out more information about the history of the ownership of a property, or to check how an easement or covenant affects a property. Not all dealings are scanned electronically.

View a sample Torrens Scanned Dealings result (PDF)


How do I order a Folio Text & Plan search?

When you select Folio Text & Folio Plan you will only be charged a single document fee. You need to select both of the boxes to ensure you receive both documents.
A Folio Text & Plan search will result in 2 documents:

  • Folio Text
  • Folio Plan

How do I order a Survey Notes & Folio Plan search?

When you select Survey Notes & Folio Plan you will only be charged single document fee. You need to select both of the boxes to ensure you receive both documents.
A Survey Notes & Folio Plan search will result in 2 documents:

  • Survey Notes
  • Folio Plan

How do I order a Schedule of Easements and Plan?

When you select Schedule of Easements & Plan you will only be charged a single document fee. You need to select both of the boxes to ensure you receive both documents.
A Schedule of Easements and Plan search will result in 2 documents:

  • Schedule of Easements
  • Folio Plan

What result will I receive if I order Survey Notes, Folio Plan & Folio Text?

This search would result in 3 documents:

  • Folio Text
  • Folio Plan
  • Survey Notes

You will be charged a Folio Text & Plan single transaction fee and a Survey Notes transaction fee.


Can I search on expired dealings?

No. When searching by dealing number only those numbers currently in force can be used to search for the property description. For example, you can search on a mortgage dealing number only until that mortgage is discharged. After the mortgage has been discharged searching by this dealing number will not return a result.


How do I search for Torrens Scanned dealings?

The Torrens Scanned Dealing Search enables you to obtain scanned copies of dealings registered against a certificate of title. You can search by volume/folio to see the dealings available for a particular property, or by the dealing number to obtain a particular dealing document.


How are the results returned?

Results will be available instantly and via the CITEC Confirm Inbox. If an error occurs during processing, this may result in an ERROR link being displayed in the CITEC Confirm Inbox. In this case, please contact the Confirm Service Centre on 1800 773 773 or by email at confirm@citec.com.au.