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QLD Lands Title FAQ

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Table of contents


What is a title?

A Title is a legal document confirming possession of land. Water allocations are separate assets to land, with their own registrable title. Water allocation titles allow property owners to purchase allocations of water (usually rural). All Queensland titles are stored electronically on the Automated Titles System (ATS) maintained by the Department of Natural Resources and Mines.

There are several different methods available to search for a Title:

  • Title Reference
  • Lot/Plan Details
  • Owner Name
  • Previous Title
  • Plan Number
  • Historical Title Search

What information will I get from this search?

Extracts from the ATS have a standard format. Each Automated Title begins with an ATS request number and a date/time stamp signifying that the information is current. The title reference, the date it was created and any previous titles are also noted, along with information about the title under the following headings:

  • Registered Owner - details and associated dealings
  • Easements, Encumbrances and Interests - all associated registered dealings
  • Unregistered Dealings - type or NIL
  • Estate and Land - land description, type of ownership etc
  • Administrative Advices - type and associated dealings or NIL
  • Certificate of Title Issued - Yes or No

What are Related searches?

The QLD Lands Titles Result Summary page will display a list of Other Related Searches that are available. A separate fee will apply to each item selected. Select the items to order and click $ Search $. The Other Related Searches Result screen will display. Click on the Completed links to view the search results.


Multi-Searches - How many titles can I order at the same time?

For your convenience, when searching by Title Reference, Lot/Plan or Plan details, you can order up to 10 titles at a time. Please note, you will still be charged for each individual title ordered in a multi-search.


What is the difference between an Automated Title and an Imaged Title?

When the ATS was established in 1994 all existing titles were imaged, with the most recent information for each title being captured and transferred to the ATS. From this point on, titles stored in the ATS have been updated continuously to reflect changes, while the images have remained static.

Therefore an extract from the ATS, or an Automated Title, is a record of current information, whereas an Imaged Title is a static record of historic information prior to 1994/1995.


What does the Title Status indicate?

Title Status Description
Fully Cancelled Title has been superseded, e.g. subdivided. See Search by Previous Title
Common Property The common property of BUP/GTP. Title search results are not expected.
Plan Unregistered Plan lodged but not yet registered so titles have not been created
Comatose The title to the underlying parcel of land over which a Building Unit Plan or Group Title Plan was registered. Upon extinguishment of a BUP or GTP any dealing with the parcel reverted to this title. All comatose titles were cancelled with the introduction of the BCCM Act.
Indefeasible The indefeasible title for a lot is the current particulars in the land register about the lot. It is created when the particulars are recorded in the freehold land register. Title search results are not expected.

How will I receive my search results?

Results will be immediately available via the result screen. Simply click the 'COMPLETED' link to view results in PDF format. Results will also be stored in the Confirm Inbox for up to 30 business days where they can be retrieved again, printed or saved at no extra cost.

To receive the results by email, tick the "Yes, I would like an additional copy of my results emailed to:" checkbox on the search input screen and enter an email address in the field provided. If you have a default profile with an email address, your address will be automatically entered. Visit our Profile Maintenance FAQ for more information.


What search criteria should I use to Search by Street Address?

Entering a street address on the input screen will display verified suggestions as you type - you can use this list to refine your input in real-time.

You can then either select one of the verified suggestions to search for an exact address match, or disregard these suggestions and use a partial street address of your own formatting. For example, you may simply use "edward street brisbane" as your search criteria.

Selecting one of the verified suggestions will ensure your search is submitted using the best possible data, whereas submitting an informal address will generally return a larger number of possible matches which may not be as accurate. See the below section on Formatting the Street Address for information on how to get the best results.

Some localities may be known by an Alias Address if they are located near adjoining or neighbouring areas. For example, a property located on a street corner may have a primary address and multiple alias addresses. The search will check your input against all known primary and alias addresses and will return a list of titles matching any one of these addresses.

The system will only return a maximum number of 500 possible matches for the title browse list. If there are too many matches found, an error message will be displayed indicating that the maximum has been exceeded and you will need to refine your search criteria/be more specific with your input to produce a smaller number of results.

The title browse list will display all titles that match your street address input, along with the following additional information:

  • Title Reference, Status and Description
  • Primary Address
  • Alias Address(es)
  • Lot on Plan
  • Owner Name*
  • Match percentage.

* Only a single registered Owner Name is returned at this point in the search; each title may contain additional registered owners that are not displayed. You must order the title to see all registered owners for an address.

You may now retrieve the titles you require. Each title selected will incur a separate charge, as indicated at the bottom of the search page.

Formatting the Street Address

You may enter unit and floor designations in full or abbreviated format, e.g. U or Unit, FL or Floor etc.

You may also use '/' to separate units and street numbers, e.g. 1/10 Main Street. Avoid using commas to separate units and street numbers, e.g. U 1, 10 Main Street.

The following rules apply specifically to the use of street numbers:

  • Can only contain numbers, alphabetical characters and hyphens
  • Cannot contain spaces, commas, full stops or any other punctuation aside from hyphens
  • Must start with a number
  • Cannot contain a number after an alphabetical character, e.g. 1a is allowed but a1 is not

Regardless of how you interpret the above rules, the Street Address input field will always display verified suggestions as you type. This ensures the best possible input data is identified, prior to the submission of your search.

We recommend experimenting with different formats until you find a street address that looks the most suitable.


What search criteria should I use to Search by Title Reference?

A Title Reference is a unique 8 digit identifier for a Title. Title references are comprised only of numbers - using alpha characters will return an error.

The Search by Title Reference is a Multi-Search; up to 10 searches can be submitted at a single time. Some identifying data for each Title will be displayed in a browse list.


What search criteria should I use to Search by Lot/Plan?

Entering the Lot (alphanumeric), the Plan Type (alpha only) and the Plan Number (numeric or alphanumeric) will return a free list of any associated title references. Charges are only incurred if a selection is made from the list of title references. The Search by Lot/Plan is a Multi-Search; up to 10 searches can be submitted at a single time.

Any plan with a prefix not included on the Valid Plan Type list is likely to be a Crown Plan. Crown Plans may include lots with alpha identifiers, in which case a search by Plan Number should be conducted in preference to a Search by Lot/Plan. The correct format for entering a crown plan is Plan Type: CP, Plan Number: XXnnnn. This search is used to access Water Allocation Titles.


What search criteria should I use to Search by Owner Name?

A wildcard '%' can be used when searching on a company name or surname but must be preceded by at least 3 characters (minimum 1 character for given names). If you do not use a wildcard the search will look for exact matches in that field. When searching for a company, always use the least common words as your search criteria. For more information see Wildcard Examples.

A free list of title references with owner names which may match the search criteria will be displayed. Charges are only incurred if a selection is made from the list of title references.

The system will only return a maximum number of rows. If there are too many matches found for any given owner name a message will be displayed indicating that the maximum has been exceeded. You may wish to refine your search criteria if the required title is not returned.

Individuals who have requested that their details be suppressed will not be displayed in the browse list.


What search criteria should I use to Search by Previous Title?

Searching on the reference of a fully cancelled title will produce a free list of the new title reference(s) for that parcel of land. Charges are only incurred if a selection is made from the list of new title references.


What search criteria should I use to Search by Plan?

Entering the Plan Type and Plan Number will return a free list of all titles associated with that plan. Charges are only incurred if a selection is made from the list of title references. As noted in Search by Lot/Plan, any plan with a prefix not included on the Valid Plan Type list is likely to be a Crown Plan.

To search on a crown plan enter CP as the Plan Type and include all other details (non-standard prefix and number) in the Plan Number field, e.g. Lot 2a/RL12345 should be entered as Plan Type 'CP', Plan Number 'RL12345'.

Note: Search by Plan is a multi-search; up to 10 plans can be entered at a time. Each Lot/Plan listed in the browse list is treated as a separate search and each search will incur a separate charge.

The system will only return a maximum number of rows. If there are too many matches found for any given owner name a message will be displayed indicating that the maximum has been exceeded. You may wish to refine your search criteria if the required title is not returned.


What search criteria should I use to do an Historical Title Search?

Please refer to our Historical Title Search FAQs for detailed information regarding search criteria.


Wildcard Examples

  1. Surname: Green, Given Name: blank
    Will find all persons with the surname Green regardless of given name

  2. Surname: Green, Given Name: John
    Will find only persons with the surname Green and the single given name John. Will not find John Robert Green

  3. Surname: Green, Given Name: J%
    Will find all persons with the surname Green and a given name beginning with J. Will find John Robert Green

  4. Surname: Green%, Given Name: J%
    Will find all persons with a surname beginning with Green and a given name beginning with J. Will find John Greene

Wildcards must be used in conjunction with the first letters of the name. Fellgreen will not be found by using '%' and 'green' in any combination but will be found by Fel%.