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PPSR - Personal Property Securities Register FAQ

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Table of contents


What is the PPSR used for?

The Personal Property Securities Register (PPSR) is used to determine priority for secured creditors in the case of debtor default or liquidation.

Secured parties and potential secured parties can use the Register to search for and register security interests in personal property.

By default, all users will be given access to the PPSR Search functions only.

To arrange access to the Registrations functions please contact the Confirm Service Centre
on 1800 773 773 or email confirm@citec.com.au.


What search options are available?

Through Confirm’s PPSR solution you can search by Grantor, by Motor Vehicle (using a VIN, Chassis or manufacturer’s number), by PPSR Registration number and by Serial Number.

In addition, there is a Bulk Upload option where you can upload a ZIP file containing a prepared spreadsheet in a comma delimited (CSV) format.

Our PPSR Client Reference Guide provides more detailed information on searching PPSR.


How do I check if a motor vehicle has finance owing?

PPSR replaced the state based REVS check when it was introduced in 2012, and allows you to conduct a search for financial interests on a motor vehicle.

To conduct a search by motor vehicle, click Search>Search by Motor Vehicle. The MV Search (NEW) screen will display.

  1. Enter your Reference for the search, then enter either the VIN, chassis or manufacturer’s number for the motor vehicle and click Search.

    A search of the PPSR will be conducted for each field selected.

    You will be charged a search fee for each criterion selected.

  2. The Search Results pane will display the results found, and you can download results via the search certificate link on the Preview tab, or via the Download All Certificates button.

What is a Grantor?

A Grantor is an individual or an organisation who owns or has an interest in the personal property to which a security interest is attached.

A grantor includes an individual or an organisation who receives goods under a commercial consignment, a lessee under a PPS lease, and a transferor of an account or chattel paper.

A glossary of PPSR terminology is included in our PPSR Client Reference Guide.


How do I search on a Grantor (Organisation)?

A Grantor Search by Organisation allows you to search for security interests registered against an organisation that may have been registered using a variety of identifiers. Multiple searches of the Register can be conducted at once. Searching against multiple criteria enables you to do a more thorough search of migrated registrations.

A Grantor Search by Organisation can be done using ABN, ACN, Verified Name, Search Name, ARBN or ARSN.

To conduct your search:

  1. Enter your reference in the Reference field – for all search types this will appear in the Confirm Inbox and on your Usage report to assist in identifying transactions.
  2. Enter the search criteria, and select Verify to check the details against ASIC and the ABR database. This information will pre-populate into the appropriate fields.
  3. Select the check boxes next to each identifier to conduct a search using that information.
  4. The Description may be used to record information related to the search.
  5. You can also conduct multiple searches using different associated identifiers by manually entering the information into the fields. Select the check boxes next to each identifier to conduct a search using that information.
  6. If you would like to retrieve all search certificates automatically with your search results, the checkbox is selected to Auto Retrieve Certificates by default.
  7. You also have the option to include a search filter to narrow your search to a specific collateral type or date range.
  8. Once you have completed the fields, click Search. The Search Results grid will display the results found.

How do I search on a Grantor (Individual)?

The Grantor Search by Individual is based on the individual grantor's name and date of birth. The search will only return exact matches on the name searched; therefore, multiple searches may be required to search name variations. If the individual Grantor is also registered with an ABN (for example Sole Traders), you can instead use an ABN for your search.

To conduct your search:

  1. Enter your reference in the Reference field – for all search types this will appear in the Confirm Inbox and on your Usage report to assist in identifying transactions.
  2. Enter the search criteria, and select Verify to check the details against ASIC and the ABR database. This information will pre-populate into the appropriate fields.
  3. Select the check boxes next to each identifier to conduct a search using that information.
  4. The Description may be used to record information related to the search.
  5. You can also conduct multiple searches using different associated identifiers by manually entering the information into the fields. Select the check boxes next to each identifier to conduct a search using that information.
  6. If you would like to retrieve all search certificates automatically with your search results, by default the checkbox is selected to Auto Retrieve Certificates.
  7. You also have the option to include a search filter to narrow your search to a specific collateral type or date range.
  8. Once you have completed the fields, click Search. The Search Results grid will display the results found.

    A search of the PPSR will be conducted for each field selected.

    You will be charged a search fee for each criterion selected.


How do I download my search results?

Once you have clicked Search, the Search Results grid will display the results. To view the details of a registration, click on the required result row to display the details in the Preview section of the screen.


How do I view my previous search results?

Your search results are stored for 90 days and can be accessed from the Search Grid. To go to the Search Grid, click on Search Grid button on the ESIS for PPSR home page, or go to Search>Search Grid.

The Search Type Filter can be used to filter the grid by Registration Number, Grantor or Serialised. The search grid can be sorted in ascending or descending order by clicking on the column heading.

The Search Criteria and Search Results tabs provide additional information about a selected search result. Click on the Esis ID link to view the selected search result.


How do I create PPSR registrations?

There are 3 options for registering your interests using our PPSR solution; via Registration Express, via the Registration Wizard or via a Bulk Upload.

By default, all users will be given access to the PPSR Search functions only.

To arrange access to the Registrations functions please contact the Confirm Service Centre
on 1800 773 773 or email confirm@citec.com.au.

Before you can register any security interests, you will need to create a Secured Party Group (refer to How do I create a Secured Party Group? below).

To register a security interest you will need the following information:

  • Collateral type (commercial or consumer)
  • Secured party details (SPG number)
  • Collateral class (what you are registering)
  • Grantor details (if applicable)

A glossary of PPSR terminology is included in our PPSR Client Reference Guide.


What is the difference between Registration Express and Registration Wizard?

Registration of a new security interest is faster using the Registration Express Function. To use this Express option you will need have Contract Types set-up. Refer to What are Contract Types below.

The Registration Wizard takes you through a number of tabs to create your registration.


How do I create a Registration using Registration Express?

From the menu bar click Registration>Create Registration Express, or, from the Create New menu click Express Registration. The Registration Express (NEW) screen will display.

  1. If you have multiple SPGs set-up, ensure that the correct one is selected from the droplist.
  2. Enter the Giving of Notice Identifier (GONI).
  3. Enter a Trading Name.
  4. Select the Collateral Type. Commercial is the default.
  5. Select the Contract Type from the droplist, then click Add. The selected collateral will display on the right section of the screen.
  6. Choose the Grantor Type; Organisation is the default.
  7. For an Organisation enter the Organisation Number.
  8. Click Verify. The Organisation number will be checked against the ASIC and ABR databases. The status will be displayed in the Company Information window. The Number Type and Name will be prefilled.

    As per the PPSA, if an organisation has both an ABN and ACN you need to register by the ACN.

  9. Enter a Customer Reference.
  10. Click Add. The details entered will be displayed on the right section of the screen.
  11. For an Individual Grantor enter the Given Name/s and Surname and Date of Birth.
  12. If you have categories set-up, then select a category from the droplist.
  13. The Client UDF fields can be used to record additional information about the registration.

    Details entered in the field Client UDF 1 will be recorded as the reference for this transaction in your Confirm usage reports.

  14. If you need to amend the selected Grantor and/or Collateral, click X to remove, and then repeat the selection process.
  15. Once all information has been entered, click Submit to send the registration to PPSR. The Registrations Grid will display the status of the registration. The status of Confirmed means that the registration has been completed and is now recorded on PPSR.

How do I create a Registration using Registration Wizard?

From the menu bar, click Registration>Create Registration – Wizard, or, from the Create New menu click Registration Wizard. The Registration Wizard (NEW) screen will open on the Details tab.

  1. If you have multiple SPGs set-up, ensure that the correct one is selected from the droplist.
  2. Enter the Giving of Notice Identifier (GONI).
  3. Enter a Trading Name.
  4. Move to the Collateral tab. You can either create a new Collateral item, or use an existing Contract Type to prefill defined fields. Next, click OK.
  5. Confirm the Collateral details, then click Add. Click Next to move to the Grantor tab.
  6. Select the Grantor type, Organisation is the default.
  7. For an Organisation, enter the Organisation number and click Verify.
  8. The Organisation number will be checked against the ASIC and ABR databases. The status will be displayed in the Company Information window. The Number Type and Name will be prefilled.
  9. Enter a Customer Reference.
  10. Click Add. The details entered will be displayed on the right section of the screen.
  11. For an Individual Grantor enter the Given Name/s and Surname and Date of Birth.
  12. If you have categories set-up, then select a category from the droplist.
  13. The Client UDF fields can be used to record additional information about the registration.

    Details entered in the field Client UDF 1 will be recorded as the reference for this transaction in your Confirm usage reports.

  14. On the Review page, check that all the details entered are correct, then click Submit to send the registration to PPSR.
  15. The Registrations Grid will display the status of the registration. The status of Confirmed means that the registration has been completed and is recorded on PPSR.

What are Contract Types?

Contract Types are predetermined collateral profiles or defaults that can be selected when doing new registrations, through the Registration functions or via the Bulk Registration upload. Contract Types enable default collateral details to be stored so that you only need to select a contract type code when creating registrations.

By creating Contract Types upfront, you can streamline your internal workflow and minimise repetitive data entry. Where more than one security interest is to be registered, Contract Types provide an efficient way of grouping these interests in one transaction, rather than needing to create registrations one at a time.

Our PPSR Client Reference Guide provides more detailed information on setting up Contract Types.


What is a Secured Party Group?

Secured Party Groups (SPGs) exist for the sole purpose of registering security interests on the PPSR, as registrations cannot exist unless associated with an SPG. If you need to create or maintain a registration on the Personal Properties Securities Register, you must first create a Secured Party Group.

If you only wish to search the PPSR for registrations then a Secured Party Group is not required.


How do I create a Secured Party Group?

On the menu bar click Registration>Create Secured Party Group. The SPG Wizard (NEW) screen will display.

  1. Select the type of SPG required.
  2. Select Create a New Standard Secured Party Group to create a new SPG for registration on the PPSR.
  3. Select Create a Delegate Secured Party Group if you are registering security interests on behalf of a SPG. A delegate SPG will allow you to register a security interest using a SPG that has been created outside of the CITEC Confirm PPSR solution.
  4. Enter the name for the Secured Party Group and click Next to proceed to the next tab.
  5. Enter the Mailing Address. If the SPG has the same address for both Mailing and Physical Address then click Copy from Mailing Address to populate the details, then click Next.
  6. Enter the new Secured Party details. The email address and mailing address will be prefilled form the previous tab.
  7. Use Verify to validate the organisation number against the ASIC or ABR databases.

    If you’ve entered and verified an ABN that has a valid ACN, the company information will be displayed and will fill the Organisation Number field with the ACN.

  8. Click Add. The Secured Parties information will display. Click Edit to make any changes, and then Next.

    If you want to check any of the details before submitting the SPG to PPSR, click Save and then you can close the screen. The saved partially completed SPG will be available from the Secured Party Group grid, on the Under Review tab.

  9. Review the Secured Party Group Details. Once you are satisfied that all the information is correct, click Submit. The SPG Wizard NEW screen will automatically close.

How do I amend a registration?

To find the Registration to be amended, go to the Registrations Grid and click on either the Registered or All status buttons.

  1. Choose a search option from the droplist; either All, Registration Number, or Giving of Notice Identifier, then enter the detail and click the search icon to search for the registration.
  2. The matching registration will be displayed in the grid. Click the Esis ID link to display the Registration details.
  3. Click Amend, then OK to continue.
  4. Make the amendments, then click OK to proceed.
  5. Click Submit to complete the amendment.

How do I discharge a registration?

  1. To find the Registration to be discharged, go to the Registrations Grid and click on either the Registered or All status buttons.
  2. Choose a search option from the droplist; either All or Registration Number.
  3. Enter the registration number and click the search icon (magnifier) to search for the registration.
  4. The matching registration will be displayed in the grid. Click the ESIS ID link to display the Registration details.
  5. Click Discharge and then click OK to proceed. Once the discharge has been confirmed the registration will be visible in the Discharged/Expired grid.

Our PPSR Client Reference Guide provides more detailed information on searching PPSR.

You can also contact us on 1800 773 773 or at confirm@citec.com.au if you have any questions.